How to Write a Report

In a report you must:

• state the purpose of the report
• use headings for each section
• use a formal and impersonal style

 Introduction (Reason for writing)

• The aim/objective/purpose of this report is to ...
• This report aims to... 
• It is based on a survey conducted/carried out among...                            
• Nouns: information, ideas, suggestions, situations, conditions, comments,
• measures, steps, solutions, causes, consequences, issues, ...
• Verbs: recommend, consider, suggest, examine, evaluate, outline, analyse, present, give information on, to cause, to bring about...

Body

• Headings from the task
• It should be considered/taken into account... , it is worth considering...
• According to (the majority of respondents, 50% of ...)
• In spite of /Despite the fact (that) + sentence
• In spite of /Despite +noun or ...ing
• Predicting the future: The outlook for ... is bright/optimistic/depressing.  The future looks bleak/remains uncertain/is promising
• This seems unlikely in the near future
•  It is (therefore) believed / obvious that…would be ideal for…
• The research shows/proves...  

Making/giving recommendations

• We suggest/propose that + sentence
• We suggest/propose + ing ...
•  In light of the results of the survey we believe the following measures should be adopted…
•  In the short/long term, we suggest you should consider…
•  My recommendations are as follows: …
•  In my view, in future, we should…
•  To improve the situation, we recommend…
•  It is recommended that…  I would strongly recommend that ... should + bare infinitive
• The best solution is/would be to...
• This will have an impact on ...

Conclusion

• In conclusion...To sum up,…To conclude,…
• From the research/the statistics we conclude that...

Style

• Do not use contractions.
• Use passive forms whenever possible.
• Use relative clauses to join ideas: The period during which he lived was full of uncertainty.
• Use these formal words:     kids children  
•             a lot (of) many / a large number of  + countable noun
•             a lot (of) much / a great amount of / a great deal of + uncountable
•             a lot (intensity) very much / significantly / dramatically 
• Avoid using the word things / something,  etc. Use a more specific word (problems, situation, solutions, subjects, and so on).

Adapted from  http://cae-tips.blogspot.com.es